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What is repetitive work really costing your business?
Estimate the time and capacity your business could recover from repetitive admin, follow-up and reporting work — in about two minutes.
Free — no sign-up, no email Everything stays in your browser Built for South African businesses
Your repetitive tasks
Add up to five recurring tasks — the ones your team does over and over, every week.
| Task | Hours / month | Recovery | Recovered hrs / month | Value / month |
|---|
This is a scenario estimate based on your inputs. An audit tests the real workflow, systems, exceptions, risks and team capacity before any solution is recommended.
Under the hood
How we calculate the estimate
The arithmetic
- Weekly task hours = people × times per week × minutes per occurrence ÷ 60
- Monthly recovered hours = weekly hours × recovery % × 52 ÷ 12
- Monthly capacity value = recovered hours × your blended hourly cost
- Annual capacity value = monthly value × 12
Recovery rates by task type
Deliberately conservative, based on how much of the work a system can genuinely carry:
Which tasks are strong AI candidates?
- Repetitive admin that follows the same steps every time
- Re-typing information from one system into another
- Reports assembled by hand on a schedule
- Follow-ups, reminders and status chasing
- Document processing — quotes, invoices, claims, contracts
- First-line customer enquiries with predictable answers
What this result does — and does not — mean
It does give you a credible signal of where repetitive work is absorbing capacity, and which task deserves attention first.
It does not mean guaranteed cost savings, and it does not imply people can simply be removed. Recovered capacity is time your existing team gets back for the work that actually grows the business.
Straight answers
Calculator questions, answered
Is the calculator free and private?
Yes. Everything runs in your browser — your task details and costs are never uploaded, stored or sent anywhere, and no sign-up or email is required to see your results.
How accurate is the estimate?
It is a scenario estimate based on your inputs. The recovery percentages are deliberately conservative ranges by task type. A real audit tests the actual workflow, systems, exceptions, risks and team capacity before any number is relied on.
What should I do with my result?
Use it as a signal of where to look first. The free AI Opportunity Audit takes your highest-value task and tests it against the real workflow — you can carry your calculator summary straight into the audit form.
Built by Phantom Ops — an AI transformation partner for owner-run businesses. Johannesburg, South Africa. Beyond operations, we also work on how your business appears in AI-generated answers.